Frequently Asked Questions (FAQs)

General.

Q. Can you guide me how to attend the conference to present my work?

You can attend the conference as a speaker/presenter or as a delegate and sponsor or exhibitor.
If you wish to attend as a speaker, you need to submit your abstract first (please refer abstract submission guidelines). Once you submit, we send it to the reviewing board for its acceptance. We will inform your abstract acceptance status with in 48hrs. Once you receive the acceptance, you will be requested to go ahead with your registration process.
(Or)
If you wish to attend as a delegate, you can directly register your participation.

Q. What are the modes of presentation?

  • Oral presentation
  • Poster presentation
  • Video presentation
  • Webinar presentation
  • e-Poster presentation

Q. What is the role of OCMs/Chair?

The organizing committee has three main functions:
Planning and advisory function: To assist and advise the event director to formulate plans and policies.
Executive function:  As a committee member, can supervise and provide assistance to other personnel involved in the event.
Worker function:  Organizing committee members tend to be the most reliable and diligent workers of their stream. They are the restless workers of the future.

Q. Is there any honorarium for OCM members?

We honor to provide an honorarium to the professors and associate professors who manged to bring more than 20 registered participants from their team/department/group to the conference.

Q. What are the delegates’ responsibilities?

Delegates can access the whole conference including workshops, poster sessions and exhibitions etc.
They can ask questions, after each presentation/talk.
Delegate can interact with academic scholars, students, entrepreneurs and industry experts.
Delegates mainly involve in networking, group discussions etc.

Q. Are there any recommendations for power point presentation?

We would prefer to see most text at a 28 or 32- point size, with titles being 36 to 44-point size.

Q. When can I go through my presentation?

Speakers are encouraged to arrive at the venue at 2-3 hour before their presentation is due to start. You will be given the opportunity to go through your slides in the break prior to your speech.

Q. What should I do if I am delayed on the day?

If you are delayed to the conference, please contact someone from organizing committee as soon as possible.

Q. When do I receive my conference kit?

Conference kit will be provided to all the attendees on-site.

Q. What if there are changes to the program schedule?

The organizing committee tries to minimize disruption to conference program as much as possible, but sometimes it is unavoidable. If there is a change in the program with regards to your talk time, the conference organizer will let you know as soon as possible. We will inform the delegates on the day and reproduce new copies of the program agenda in the conference workbooks. Last minute changes will be communicated as soon as they are known and you will be informed immediately about the changes that affect your talk time. (Note: This is a rare scenario)

Q. Can you send me the Letter of Invitation (LoI) or Letter of Acceptance (LoA)?

We provide an invitation letter to accompany VISA application only to the registered persons. We recommend that as soon as you register and pay the full registration fee, please contact us or mail us with your query. You will receive a PDF printable file on organization letterhead with clearly mentioned event title, dates and venue via an email attachment.

You can check your purchases and download your PDFs by successfully Login in to your account @ https://ascendmeetings.com

Q. When will the conference final program available on website?

Final program will be available in the conference website one month prior to the conference schedule date.

Q. Up to what extent your event is useful for delegates?

This event creates a platform for gathering scientists or academicians and industrialist, entrepreneurs and technology experts etc. At a conference, innovative ideas are thrown about and new information is exchanged among experts. You will get the chance to meet the industrial and business experts and you can find the opportunities in the market.
CPD | CME points (*please contact program manger to confirm) and the participation certificate that we provide will helps you enhance your professional career.

Abstract

Q. How can I submit my Abstract?

We warmly welcome you to submit your abstract in not more than 300 words with your small biography with recent photo.
Submit your abstract online by clicking on ABSTRACT SUBMISSION button in each individual conference website.
Or
You can send your abstract to the corresponding conference email address. 

Q. What are the Terms & Conditions for abstract submission?

Abstracts must be submitted on the understanding that they have not been presented elsewhere (except in the form of a thesis) and are not currently under consideration for publishing.
The submitting speaker should ensure that the abstract presentation has been approved by all other co-authors.
For more information please download event brochure.

Q. Can I submit my abstract in any language?

No. All abstracts must be written exclusively in English (including the title, abstract text, author names and affiliations).

Q. What information do I need to submit along with my abstract?

You have to provide presenting author’s emailing address, contact number, full mailing address and photograph.
Affiliation details of all authors: Department, institution/hospital, city, state (if relevant) and country.
Please download the Sample Abstract Template  by visiting ABSTRACT SUBMISSION page in each individual conference website.

Q. What is the dead line for abstract submission?

For more information on Abstract Submission Guidelines and Important Dates please visit Info section in corresponding event menu.

Registration

Q. Why should I pay, if you invited me to speak?

We invite all the intellectuals across different streams, whom we think can contribute something to the scientific scholar community.
We ask them to pay towards their registration, because conference fees help us to pay for the venue and all related services as well as for operating expenses throughout the year, since we have to bear the cost of services such as the supporting journals maintenance, website, online member services, email marketing, employee wages, office maintenance, special publications, conference souvenir, food, travel and more.  So in order to keep https://ascendmeetings.com operational, we ask each speaker to pay nominal registration fee.

Q. How can I register? What are the registration prices?

You will receive an email with registration details after the abstract acceptance. For more information please visit the conference registration page.

Q. Can I pay with a credit card?

Yes you can. We accept all major debit and credit cards. You can also pay your registration amount through Internet Banking or by login into your PayPal account. Note: Please make sure that your credit card is authorized for international transactions. If not, please contact your issued bank for approval.

Q. How much does it cost for registration?

There are a number of different registration packages available, depending on which conferences/meeting/event you would like to attend. For more details registration prices, please visit corresponding conference registration page.

Q. I registered on-line; how do I get a receipt and payment confirmation?

We will send a payment confirmation receipt to every registrant within 48hrs from successful payment.
If we received your cheque payment/bank transfer, we will email you a confirmation and receipt once the financial institute/bank process it successfully.                            You can also download your receipt from Purchase by Login in to your account. at https://ascendmeetings.com

Q. Do I have to register in advance or can I register on spot?

Even though we have an option of on-spot registration, we strongly emphasize to register in advance rather spot registration. Because the pre-registration helps us to guarantee the presence of attendees listed in the final scientific program. This reduced the number of last-minute drops and no-show presenters. So this method greatly increases the quality of the program for all.

Q. Is there any special discount for group registration?

It is our pleasure to provide you a discount on your group registration. The percentage of the discount is completely depends on the number of the people registered together. For more details please download the conference brochure or contact program manager .                                                                                                                            You can also mail us queries to finance@ascendmeetings.com.

Q. How can I pay my registration fee?

Payment can be done through Debit Card (International transaction authorization is required), Internet Banking or with Credit Card/ Cheque / Bank Transfer.

Q. What is your registration policy for authors/presenters that have a paper or panel accepted for the presentation?

At least one co-author for each accepted manuscript must be registered. If multiple co-authors are planning to attend the conference, each co-author has to register separately. For panels, the requirement is that all panelists must be register.

Q. What is your registration policy for track/session chairs?

All participants, including track and session chairs and board members are required to pay the full registration fees.

Q. What is the on-site registration fee?

As a convenience to members who decided to participate at our conference in the last minute, we provides on-site registration services. The on-site registration surcharges applies to all classes of registrations. If you choose to register at the conference venue instead of online, please carry cash.

Q. How do I confirm that I'm successfully registered?

Once you registered successfully, you will receive a confirmation email with all the details. You will receive an Official Receipt, via email again, as proof of your successful payment.

Q. I think your organization is charging more for exhibition/sponsorship?

Please compare our exhibition/sponsorship prices with any other peer conferences. We are sure and we can confidently say, we are charging the least in the industry to promote the scientific innovations and too keep the motivation high.

Q. Can I attend one day to the conference, is that possible?

Yes, you can register for the conference for one day by visiting corresponding event registration page. Please note that your registration is valid only for sessions and events on that day.

Q. I don’t have a PayPal account. How can I pay?

We offer a variety of ways to register and pay for the conferences.
Please choose the any of the below payment method which is most convenient for you
Online: To pay by using your debit card*, credit card or internet banking
Phone: Call our customer relations at +1(307)463-4143 from Monday through Friday, 10:00 a.m. to 10:00 p.m. ET to prepay.
You can ping us 24X7 on our WhatsApp @ +1(307)463-4143
Through an Invoice/Bank Transfer/Wire Transfer.
By sharing your card details with our finance team (at your discretion).

Q. I’m a PhD student. Can I get a student discount?

Yes. For more information please contact the program manager.

Q. How can I trust you to share my card details?

We promise, we treat your details as most sensitive information with outmost care. We never keep or share your card details once the payment is done. We will delete your card details/information completely from all our systems once the requested task is completed. Ultimately, the decision is at your discretion.

Q. How can I pay with Invoice?

With the invoice you can pay the mentioned amount by visiting any near by nationalised bank of your country.

Q. What is wire transfer/bank transfer?

It is a simple/easy way of electronic money transfer. Here the bank can transfer money from your account to our account with your prior approval. This method is used by the people who don’t have access to the online banking or an international authorized debit card and credit card facility.

Venue & Accommodation

Q. When should I arrive at the conference venue?

We request all our speakers to attend from beginning of the conference. We recommend you to arrive at least a two-three hours before the commencement of the conference.

Q. Where will I stay during the conference?

Accommodation will be provided in world class hotel where the conference going to held. The full information will be sent to you with a confirmation letter/Letter of Invitation.
You can check the hotel information by visiting VENUE page of corresponding conference site.

Q. Do you provide me a free accommodation?

We request all the attendees to pay for their stay during the conference. But we will try to provide some discount on your accommodation if you book your stay with us.

Travel

Q. Is your organization pay for my travel?

The organization is not responsible for any of your travel expenses. All the attendees are requested to take care of their travel arrangements.
We are happy to assist you to get the best deals from the market.

Q. Will there be a shuttle/pickup service from the airport to the hotel?  

No, we do not organize the transportation from/to the airport to/from the venue/hotel. Our onsite organizer will help you to find the smooth service. (Note: His/her contact number will be communicated to you prior to the conference).
Note: We always do our best to provide finest hospitality that includes shuttle services, if the hotel resides nearby airport. We will inform you prior about this service if available.

Food

Q.What meals will be served at the conference?

There will be a morning and afternoon refreshment breaks for full-day sessions, and lunch will be provided for full-day sessions or where expressly indicated.
Gluten Free food will be served on prior request with additional charges. Please choose your food preference while registering your participation.

Waivers/Discounts/Sponsorship

Q. Is there any discount for speaker from developing countries?

We do concern many things around the developing countries. Hence we can provide you some discount on your individual or group registrations. For more information please download the corresponding conference brochure or contact event program manager.

Q. Can you waive off my registration fee?

We are extremely regretted to say that, we can’t waive off of your registration fee. Because ours is a self-funded organization that completely relies on conference fees and member dues to pay for conference expenses and to provide services. However, we are happy to provide some level of discount on your registration and accommodation together, if asked for it.

Q. Can you sponsor my trip?

Currently we don’t have any sponsorship available to sponsor your trip. We will let you know if any of the sponsors come up with the same.
If not we will assist you, if you have applied for an outside/third party sponsorship, to get the sponsorship by sending you Letter of Acceptance and or whatever the information you needed etc.

Exhibitors/Sponsors

Q. Can I give presentation about my company in the conference hall?

Yes, you can speak about your company, its products and or services for 10-20 min. There are exclusive/dedicated business sessions designed for the corporate/startup talks.
Please contact program manager for more information.

Q. How many members can attend the conference on behalf of company with single exhibitor registration?

Only two people will be allowed to participate for single exhibitor/sponsorship registration. Participants are requested to register separately if more than two people are planning to attend the event.
We will provide some corporate discount if more than 4 people will be participating. Please contact program manager to get additional information.

Q. Will you give the participant certificate to the exhibitors?

Yes, Exhibitor will receive a certificate of acknowledgement.

Q. Can I decorate my exhibition booth?

Yes, you can decorate your exhibition booth. But you should obey the hotel/venue rules and regulations. For example. Fire prone products, animals etc. are prohibited at the exhibition area.

Q. Can I distribute my own company brochures to the participants?

You can avail this opportunity. You need to inform program manager prior.

Q. Can I stick posters at the exhibition booth?

Permanent pasting, materials that damage the floor and wall are not allowed.

Q. Can I display items outside my booth area?

It is not recommendable to use the extra space around the booth.

VISA

Q. Can get I get a formal Letter of Acceptance (LoA) and Letter of Invitation (LoI) to participate in the conference?

LoA will be provided only to those individuals whose abstracts are reviewed and accepted by the organizing committee.
For security and from preventing its misuse, LoI will be provided to only those individuals who had registered their participation successfully.

Q. Which VISA type I should select?

In order to maximize your VISA approval success rate, we would like to request you to apply for B1/B2/ Tourist VISA.
All the registered participants should apply for VISA interview as soon as they received the LoI.

Q. Will you send direct recommendation letter to the embassy for getting the VISA?

No, as per our official regulations we will not directly contact embassies and consulates on behalf of visa applicants. We will send you an official conference Letter of Invitation and we will assist/guide all the way to your VISA interview.

Q. Can I attend the conference along with my family?

Yes, you can attend. But you are requested to register their participation either as accompany (neither academic nor business) or as a delegate (academic/business).

Q. Is it mandatory to get the VISA for the children?

Yes, you should take dependent VISA for your children.

Q. Can I use my previous LoI for my VISA interview, if I transferred my registration to another conference?

No. Please contact your program manager for new Letter of Invitation.

Q. Can I reapply for VISA, if my previous VISA application rejected?

Yes, you can reapply for VISA with a minimum of 1 month gap.
If needed, please contact your program manager for new LoI.

Q. Can you send new LoI to my friend if I transferred my registration to him/her?

Yes. But all the transfer requests must be sent to the program manager at least 40 days prior to the conference start date.

Q. What are the necessary documents I need to submit for my VISA interview?

  • Passport with more than 6 months validity
  • Passport size photographs
  • Photo copy of passport
  • Copy of online filled form
  • Letter of Invitation from the organization.
  • Government issued residential address proof.

Q. What is the duration of conference VISA?

Conference VISA will be issued for period of *6 (Six) months with single entry permission. VISA duration starts on the day of its issuance.
Note:  All attendees are requested to visit/contact country's official embassy website for accurate information on VISA process and its validity period.

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